CTU Deputy Director
SC CTSI BACKGROUND
The Southern California Clinical and Translational Science Institute (SC CTSI) is a $56.8M budget academic-community enterprise with a base NIH grant through March 2015 to support, promote and accelerate scientific discoveries and their application in real-life settings to improve human and community health and improve health care. SC CTSI is developing new ways to advance cutting-edge medical research into technology and methods in many disease areas and conditions to improve the health of the community and improve delivery of health care.
Established in 2010 among the now 60-member NIH-funded Clinical and Translational Science Awards (CTSA) consortium, the SC CTSI is one of the largest institutes at USC, with scientist leaders at its helm, spanning 8 USC and Children’s Hospital Los Angeles (CHLA) schools including Medicine, Pharmacy, Dentistry, Social Work, Law, Cinema, in partnership the Los Angeles County departments of Health Services and Mental Health, the Community Clinic Association of Los Angeles County, and more than 30 community health organizations in greater Los Angeles to address the specific needs of the urban and diverse patient populations.
To achieve its goals, SC CTSI provides infrastructure, services and training to support clinical and translational research and catalyze formation of new translational research teams; and develops broad coalitions and partnerships at the local and national levels to enable a transformation of the research environment. As a partnership among leading academic, clinical and community health institutions and organizations in Los Angeles, SC CTSI contains all the intellectual, physical and population resources needed to conduct high quality research directed at health problems the health problems of urban communities.
PURPOSE AND SCOPE
The Deputy Director (DD) has a key role in the administrative, business, operational and financial management of both USC and CHLA CTU operations. The DD will jointly report to the CTU Medical Director (MD), and the CTSI Executive Director (ED). This position manages directly or indirectly all non-clinical staff within the CTU. CTU Administrative Managers report directly to the DD. The CTU Administrative Managers share overall day to day operational and financial responsibilities for the activities of CTU sites.
The position will participate with the MD and ED in short- and long-term strategic planning for the CTU. Other important duties will include allocating financial and personnel resources, developing and implementing new policies and procedures for the CTU. The DD is responsible for personnel, payroll, financial and budget planning and the facilities of the CTU. S/he will devote significant effort to the development and implementation of operational/financial systems and standard operating procedures across CTU sites.
The DD will establish necessary business projections/models to evaluate the performance of the CTU and develop data driven business model options to ensure the future solvency that is balanced with serving maximum number of faculty with high quality service.
Responsibilities will include long-range budgeting with fiscal management of the funds awarded to the CTU from the CTSI and other sources. The DD will provide overall direction and leadership for all business, administrative and operational functions at the CTU sites. The CTU maintains an operating budget of $3.5 million provided through funds from the CTSI, patient care reimbursements, and institutional support. The DD will manage the administrative staff organization and look to continually improve operation and processes.
The position will participate as a critical member of the team with the MD and ED in short- and long-term strategic planning for the CTUs. Other important duties will include allocating financial and personnel resources, writing and implementing new policies and procedures for the CTUs. The DD is responsible for personnel, payroll, financial and budget planning and the facilities of the CTUs. S/he will devote significant effort to the development and implementation of operational/financial systems and standard operating procedures across all CTUs sites.
The candidate will establish necessary business projections/models to evaluate the performance of the CTUs and develop data driven business model options to ensure the future solvency that is balanced with serving maximum number of faculty with high quality service.
The CTUs DD will be a seasoned veteran in the field with high level leadership skills and experience in academic research and clinical operations management. A thorough understanding of clinical research is required in addition to sound business acumen.
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, the desired candidate must be a seasoned director with leadership skills and executive experience in academic research and clinical operations management including clinical trials, business administration, marketing, compliance and financial operations for both inpatient and outpatient clinical research activities. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
• Ten or more years of experience in academic clinical research setting is required with three-five years of experience in executive management
• BS with a major in Accounting or a related filed and six years of experience in administrative analysis or operations research; or an equivalent combination of education and experience.
• Graduate degree (MBA, MPH, etc) in business and/or finance is required.
Skills and Abilities
In addition to a proven track record of providing superior operational, financial, and business leadership of a large clinical research or research enterprise the following is required for this position:
• Leadership level experience with and superior skills in process improvement and change management
• Demonstrated experience in financial management, policy and procedures including pre and post-award administration. Must be familiar with audits, control and accountability methodology
• The incumbent must have ability to establish and maintain cooperative relationships with faculty, staff, administrators and students. S/he must possess the ability to work as part of a team collaborating with all levels of staff and management within the University of Southern University and Keck School of Medicine as well as build and maintain community relationships
• Superior skills in cultivating a customer service culture forged around operational excellence and Quality Management Systems
• Experience in developing standardized evaluation, reporting, and financial management systems to support decision processes
• Candidate must possess excellent written and oral communication skills. Candidate must possess analytical, problem-solving skills
• Demonstrated ability to work independently and under pressure to manage multiple concurrent tasks and responsibilities with changing priorities, while maintaining personal effectiveness
• Proficient in Microsoft Suite of productivity applications, such as Word, Excel, PowerPoint, Project, Outlook, Access and Visio
• Ten years of experience in the clinical research environment. The incumbent should hold a BS with a major in Accounting or a related filed and six years of experience in administrative analysis or operations research; or an equivalent combination of education and experience.
• Must be willing to work with minimal supervision and provide supervision to upper and lower management
• Must be willing to be innovative in a complex highly regulated field
• Must have working knowledge of advanced medical terminology and routine test specimen requirements;
• Must have the ability to communicate and thrive in a dynamic, fast paced, high volume research practice, yet still maintain the highest level of customer service for our patients and laboratory/administrative/physician staff
• Ability to represent the CTUs