Southern California Clinical and Translational Science Institute
Translating Science into Solutions for Better Health

Join our team as the Protocol Coordinator - Research Nurse (RN)!

***Full-Time and Part-Time Opportunities Available***

Join our team as the Protocol Coordinator - Research Nurse (RN)!

The Southern California Clinical and Translational Science Institute (SC CTSI) is a research organization at the University of Southern California (USC) and Children’s’ Hospital Los Angeles (CHLA).  Our mission is to support, promote and accelerate scientific discoveries and their application in real-life settings to improve health in diverse populations. SC CTSI develops and provides resources, services, trainings and tools in support of researchers, academic leadership and partners that collaborate to achieve this exciting mission.

The Protocol Coordinator(RN) will join a team dedicated to supporting clinical researchers across USC schools. Assists investigators and their research teams in conducting clinical research while adhering to good clinical practices, patient care standards as well as institutional policies and procedures. Provides a range of study-related services at the highest professional level of nursing standards. Supports all phases of research studies ranging from participant recruitment, assessment, treatment, data collection, and follow-up for enrolled patients. Provides input to principal investigators, staff nurses and patients that effects clinical research studies from the initial protocol design to completion of study. Participates in problem solving to provide solutions to any operational impediments and develop new strategies to improve execution of research.  Provides technical support and guidance to other nurses and coordinators in the care of patients. This role will have the opportunity to work on studies of varying disease types.

Key Responsibilities:

• Assists principal investigator in coordinating all phases of research studies including recruitment, assessment, treatment, data collection and follow-up for enrolled patients. Plans, organizes and schedules activities to meet research study objectives. Critiques in-house research studies prior to implementation. Provides input to principal investigators regarding the protocol design and analysis. Implements multiple research studies, as needed. Participates in recruitment of patients, data collection and follow-up for patients enrolled in a research study.

• Attends start-up meetings for new industry trials off site. May at times represent the principal investigator and the university.  Provides input at meetings regarding such matters as data management. Attends on site study initiation meetings with sponsor and entire research team after IRB approval to discuss protocol and identify potential problems and resolutions.

• Determines patient eligibility for a research study and assesses patients for eligibility for a protocol. Assesses psychosocial needs to ensure patient compliance. Conducts thorough pre-study assessment to determine baseline toxicities. Explains study to patients and potential patients. Answers patient’s questions regarding study, drug toxicities and effectiveness. Educates patient regarding possible toxicities and instructs patients to call if questions or problems. Ensures that written informed consent is obtained, readable and that risks are described accurately based on experience. Completes protocol specific data management forms to aid in protocol compliance. 

• Reviews research schedules for studies and informs principal investigator if there is concern that a test or the timing is inappropriate. Schedules required tests and procedures and follows through on completion and return of results. Corresponds with any outside physicians to ensure protocols are followed and that tests and procedures are performed. Obtains appropriate treatment records from hospital or physician and obtains outside laboratory results.

• Ensures safe administration of investigational drugs. Works with pharmacists and hospital nurses to ensure that protocol agents are administered accurately and safely and the maintenance of accurate drug records.

• Monitors patient’s status throughout the study. Reviews and evaluates health status, lab findings and reactions. Assesses patients for adverse effects of treatment based on knowledge of the patient’s disease and clinical status, which includes recognizing unusual or unexpected side effects that may represent delayed or cumulative toxicity. Monitors any deviation that may occur and are instrumental in seeing that amendments are made to the study, so that the integrity of the study is not compromised.

• Serves as a consultant to the principal investigator. Discusses patient eligibility questions and any patient concerns. Notifies physician of serious adverse events. Discusses toxicities, protocol deviations or violations that may require a protocol revision.  Reviews patient response to therapy. Informs other health team members regarding patient’s response to treatment and/or medications, adherence to protocol’s schedule, need to reevaluate treatment and specific medical concerns and personal assessment. Generates data for ongoing evaluation of study, as requested.

• Ensures study toxicities are recorded correctly and accurately. Follows FDA guidelines for prompt reporting. Communicates serious adverse events to the IRB, government, sponsors, outside agencies and coworkers. Communicates any patient related problems or concerns to staff nurses, social workers, and home health coordinators.

• Develops systems and procedures to complete requirements of the protocols. Resolves inconsistencies in the protocols. Conveys, implements and interprets policies and procedures. Makes recommendations regarding procedural matters or departmental improvements.

• Performs basic nursing procedures such as phlebotomy, vital signs, and other tests specific to the study.  Many administer treatments specific to the study.

• Coordinates the collection, processing and transporting of research specimens including packing and shipping to sponsor. Arranges for admission to research center so that blood samples can be obtained. Coordinates the drawing of specimens with a clinical lab, if necessary.

• Coordinates data collection and ensures accuracy. Evaluates, recommends and implements procedures for data acquisition, management and quality control. Obtains, verifies, organizes, codes and enters data. Completes forms and maintains files. Meets with industry study auditor as needed to clarify data collected.  Participates in federally mandated audits.
• Interacts with patients and families to ensure study compliance, obtain information and provide emotional support. Functions as liaison with patient’s personal physician, other research studies, affiliated hospitals and other medical personnel.

• Gathers facts and figures to develop a budget. Prepares financial status reports, as needed.

• Conducts in-service classes for nurses, pharmacists and other personnel for new investigational drugs and protocols.

Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time

Qualifications:

  •     Bachelor's Degree
  •     2 years directly applicable experience
  •     Current California Registered Nurse License
  •     Current CPR certification
  •     Clinical research experience
  •     Proficient IV skills
  •     ONS Certification a plus
  •     Detailed Oriented
  •     Ability to communicate effectively and professionally with patients and their families, other medical staff and administrative personnel
  •     Ability to work independently with minimal supervision
  •     Certified Clinical Research Coordinator(CCRC) and GCP a plus
  •     Excellent interpersonal skills
  •     Proactive Team player interested in helping research teams’ trouble shoot problems
  •     Preferred Experience assisting in the training of other coordinators

To learn more, please contact:

SC CTSI Human Resources

hr@sc-ctsi.org