Healthcare Delivery Science (HDS) Administrative Assistant


Los Angeles, CA - Health Sciences Campus
Part time
job requisition id REQ20142219

The Healthcare Delivery Science (HDS) Administrative Assistant supports the administration of a variety of education and research programs for the SC CTSI Healthcare Delivery Science core group and the Southern California Healthcare Delivery Science Center, which aim to enhance healthcare access, quality of care, ​and health outcomes to achieve health equity​. Main areas of responsibility include patient engagement, training programs, networking events, and consultation tracking.

Key Responsibilities:

  • Support administrative functions for HDS training programs, including promotion, enrollment, payment, and course platform management
  • Coordinate quarterly webinars by helping identify speakers/topics and communicating with co-host and presenters
  • Support the planning, organization, production, and post-event activities for the annual DESCIPHER symposium
  • Develop promotional and marketing materials for HDS events and projects, including but not limited to annual symposium, education seminars, and grants
  • Secure sponsorships for HDS annual symposium
  • Manage HDS Center’s social media platforms
  • Support the development of HDS research resources
  • Support promotion of all education and networking activities
  • Ensure regular communication with patient advisory groups
  • Solicit and document priorities, identify themes across groups
  • Communicate patient priorities to grants administrator and researchers
  • Support the communication of research findings to patient groups
  • Coordinate consultation requests and referrals to outside experts
  • Provide ongoing tracking of consultation and mentorship activities to completion, including documentation and tracking of outcomes
  • Schedule and arrange meetings with investigators
  • Attend meetings as assigned, prepare agendas, gather and organize supporting information, and assist in the production and distribution of related materials
  • Participate in the development and production of documents and reports for programs, USC and NIH
  • Assist in procurement, reimbursement and invoicing functions
  • Other duties as assigned to support the Healthcare Delivery Science functions

Ideal Candidate will have:

  • Excellent communication and organization skills
  • Administrative support experience
  • Project management
  • USC financial and procurement experience
  • Intermediate MS Office: Excel, Outlook, Word
  • Problem identification and resolution

The hourly range for this position is $22.29 - $26.44. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 2 years
Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at Inquiries will be treated as confidential to the extent permitted by law.

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NIH Funding Acknowledgment: Important - All publications resulting from the utilization of SC CTSI resources are required to credit the SC CTSI grant by including the NIH funding acknowledgment and must comply with the NIH Public Access Policy.